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8 Essentials to Successful Party Planning

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party planning

Planning a party can be exciting, but also a stressful task to undertake. But when you know what you are doing, and when you run it through a plan, then you can always get your head above water. Throwing a party ought to be fun and exciting, and should never be daunting. So let me take you in on ten essential secrets to help you nail a good party!

Work around a theme

A theme is something that can make your party more interesting and exciting. But more than that, it allows you to create a more cohesive plan. It also helps you to decide on which way to go in terms of decorations, food, games, music and venue. So work up those creative juices and choose a good theme that will go with the occasion you are celebrating. It could either be a shabby chic birthday party for your mom, a superhero birthday for a little boy, or a vintage inspired wedding. The options are endless when you just let your imagination work its magic.This makes things easier for you, and you get to throw a memorable party too!

Create a Budget

Every wise party planner should run under a budget to avoid overspending. Because for all you know you could end up spending for a party that could feed thirty even when you are only planning a gathering for ten. Give the very basics the biggest chunk of the budget, such as food and drinks. If you have a limited budget, you don’t have to worry about the other frou frous and what not. You can still make your setting interesting, just be creative with your plating and food arrangment, or light some candles for added ambiance. When you have enough left over, that is the time when you can throw it on decorations, entertainment and giveaways.

Prepare your Menu

Planning a menu can be based on either or both these two factors – your theme and your guests. You can plan a menu that run around a common theme. For example, if you are planning to throw a Halloween party, you can make bread rolls shaped like broken fingers, prepare red punch to look like a pool of blood, or fishballs to be made like eyeballs. A menu that caters to your guests preference is also important if you want to make sure that your guests enjoy their meal. This is particularly helpful especially if you are planning a party for people who are on a strict diet for health or lifestyle reasons. Instead of going for steaks or sweets, you can choose steamed dishes instead. Your guests will appreciate this gesture more and will better enjoy your party.

Choose a Venue

Choosing a venue will depend mainly on convenience, budget, and how it will meet your needs. Landing the right venue will also make the difference between the success and failure of your event. Here are important things to consider in choosing a venue:

a. Good transport links. This is particulalry helpful for those who are commuting.

b. Parking space. This also spells convenience for those bringing their own ride.

c. Right size and capacity. It should just have the right space for the amount of people you are expecting

d. Other events booked on the same date (to avoid confusion and problems with the other party)

e. Amenities (Some venues include these on the price rate they give)

f. Check.Visit your venue so you can check it out yourself if it meets your needs.

g. Reasonable price. The cost of the venue should strike a balance for your budget, otherwise you’d end up curtailing other expenses.

Prepare Your Guest List

Of course, a party wouldn’t be a party without your guests right? So when you are narrowing down the people you want included, it is important to list those important ones you wish to be present. You can tell them ahead of time about your plan or tentative date, even if you are not yet handing out invites. The other guests can be invited as soon as you set the date. It is proper etiquette to give your guests no less than three weeks notice for them to prepare their  schedules.

Map Out Your Activities

Creating a flow to your party keeps it organized and also entertaining, whether you are planning a big event or a more intimate gathering. This should not only include a list of activities for the day itself, but also for the previous days. Here is a simple timetable that you can follow.

When to Hire and when to DIY

This is a very important factor to consider, and also one that largely depends on your budget. If you are planning a large party and you are running on a tight budget, it is important to pick out the areas where you should hire someone, and those you can do it yourself. For example, your entertainment is one of  those things that you can delegate. If you are hosting a big party, like sweet sixteens or a wedding, an entertainer or host can be very helpful to keep the party fun and upbeat. A host can prepare games or even put up a magic show to keep the guests engaged (just be sure though to book a good one).

If you think there are areas in your party planning that you can do on your own, then by all means do it. This helps you save money, which you can also spend on other important things.

Choose Your Entertainment Wisely

Since you can only wish Maroon 5 to barrage into your wedding reception, it is up to you to look for a good entertainment for your guest. Whether you are planning for a small birthday party for your toddler, a retirement party or a Christmas party, it is very important that you make sure your entertainment is appropriate for your crowd. The kind of entertainment you prepare can also make or break the fun in your event. A simple tip, choose an entertainer that is versatile in handling different crowds.

Choose the Essentials

When you are strictly following a budget it pays to stick to what is essential. There are times when we can’t help ourselves and splurge. But be sure that when you do, you stick to what is important. For example, if you are planning a wedding and you want to hire a coordinator to smooth things out for you, it is also important to know that these people are different from stylists. These are the people who are responsible for the decorations and the little details that make a wedding much more enchanting. But with that aside, you also have to consider the price when you have both on board. If you are sticking to a tight budget, go for people who offer both services at a more reasonable and attainable price. You don’t want other areas such as food, photos, and your wedding dress to suffer right?


If you wish your next party to be memorable, with magic shows and loads of entertainment, Cream of Maestro can give you the fun you need. Served by Singapore magician, Derrick Lee, we will give your party the amusement you are looking for! Book us today for a memorable experience your guests can enjoy!


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